Frequently Asked Questions
Below are frequently asked questions about the BCRR Winter Series and Winter Series Volunteer Requirements. If you have a question pertaining to the Winter Series that is not answered here, please contact us. Thank you!
Winter Series: General FAQs
No, you do not have to be a member; however, non-members may only register for individual races (not the entire series). In addition, non-members are not eligible for overall and age group Winter Series awards.
The cost for each individual race is $15, payable by cash or check, on race day. Please arrive at the registration desk with payment and to complete a same day registration form at least 30 minutes prior to the start of the race.
A family membership includes the member plus a significant other and any non emancipated children which the club defines as children living at home and 18 years of age or under. If you have a special family situation please contact the Winter Series director or the BCRR Club President and we will be happy to work with any club member with a special circumstance.
All Winter Series races are held in Tyler State Park. Registration and the start of each race is at the boathouse in the heart of the park. Refer to the online park map for details. All races are held Sunday mornings, and start promptly at 9:00 AM, with the exception of the Cham-Pain 5K, which is held on New Year’s Day and starts at 11:00 AM.
All runners are encouraged to register and check in for each race at least 30 minutes before the start of the race. You must check in at EVERY race prior to the start.
Yes, all paths in Tyler Park on which the Winter Series races are run are paved with the possible exception of the Wild Card which is not always on paved surfaces.
Water and Gatorade are provided for races longer than 5.3 miles, and are located on one side or the other of the causeway bridge. Races with water stops are as follows: Tyler Challenge 10K (2.7 miles); Polar Bear (5.3 miles); Terrible Tyler (5.3 miles); Half Marathon (3.8, 7.6 & 10.4 miles).
Yes! Due to the increasing number of runners that attend each of our races, we are now using race bibs to accurately track and record runners and their place at the finish. Each runner will now be assigned a number at their first race and will keep that number for the remainder of the races in the season’s series. We will use a barcode on the tear off tag; tags will be scanned and the information, already entered into the computer, will be compiled into the results.
For example, if Susie’s first race is the Jingle Bell and is assigned number 216, Susie will be given that same number for the 9 remaining races. Each race, Susie will check in and get a new number 216 bib for that race. At the end of the race, Susie gives the tear off tag to the volunteer at the finish.
Because we are using the tear off tags (not a fully electronic system), it is important that you have your race bib accessible going through the finish chute. You will not have to report back to the registration table after the race (as in past years), but be sure to go by the boathouse for the all-important hot chocolate and other goodies!
Winter Series: Volunteer Requirements
If you want to accumulate Winter Series points towards Age Group and Overall Awards competition, Yes. Furthermore, you MUST volunteer at a race to be eligible for a Winter Series mug.
YES! And THANK YOU ! The Winter Series runs entirely on volunteerism and we GREATLY appreciate any additional time you are able to offer during the season.
The short answer is: no. As you know, we need volunteer support to make the races safe and efficient for everyone. Although we know how important running is to everyone, we ask that you please “give back” your full time and attention and support your club and fellow members during your volunteer time. There may be a handful of exceptions which can be approved to run by your Race Director (e.g. Sweeper).
YES, please! On-line sign-up is very efficient and reduces errors.
Note: If you have trouble with SignUpGenius, email us (Jackie Lewis/Jason Devine) at firstname.lastname@example.org. You can also call or text us at (Jay: 267-334-6773 or Jackie: 719-331-4894). We will help resolve any problems, but still need everyone to be responsible for their own signup on the site.
The race director will do his/her best to accommodate your request, based on staffing for that particular race. He/she will certainly try to work with you and be flexible, especially if you are injured or have medical/health restrictions.
You can make use of the “My Comments” field when you sign-up on SignUpGenius and/or communicate your request to the race director by email.
No. However, you will be able to see your name show up in the volunteer list for your race in SUG. If you do NOT see your name, please try again. The Race Director for your race will be in contact by email starting approximately 2 weeks beforehand to discuss assignment details.
Yes. HOWEVER, we need individual names and emails for EACH volunteer to get credit (and so the Race Director/Volunteer Director can communicate with EACH of you).
Anyone age 18 and under is exempt from the volunteer rule in order to accumulate points towards awards; however, your child may volunteer if he or she chooses.
Unfortunately, NO. You are welcome to volunteer if you are available to help, but to get credit, you MUST register for an open volunteer position at a race on SignUpGenius. We have to make sure we have sufficient volunteer coverage for ALL races. Thank you for understanding.
Use SUG to withdraw/delete your current slot and then sign-up for another available slot. Please give as much notice as possible (i.e. hopefully week in advance minimum if circumstances allow).
Sorry … that’s classified. 🙂