Attendees: Johnny King-Marino, Rich Kanak, Maggie Kanak, Rob Hoy, Mike Gross, Kathy McKinney (prepared minutes)
- Accept Minutes from last meeting as posted by Maggie
Motion to approve minutes from the last Executive Board Meeting dated May 12, 2016 was made by Rich and seconded by Johnny. Minutes were approved 5-0.
- Financial Report
- Bucks 5k series
Rob discussed the total amount collected from the BCRR Break-Fast 5K as well as total expenses to organize/put on the race. The Mercer Museum will receive a donation check from BCRR after the Bucks 5K Series check has been received. A representative from Mercer will be present at the start of the Winter Series to receive a large presentation check.
- General Fund
The Club has purchased QuickBooks. Rob is working with a tax accountant who is helping the club transition to QuickBooks. Tax returns for 2015 do not have to be filed until August 15, 2016.
- Runners Day Cost to Club
Approximately 35 runners attended the June 1st Runners Day celebration at Tre Fratelli in Langhorne. The cost to the club was $550.
- Old Business
- Tailgate Committee: Post to social media?
The idea of putting together a Tailgate Committee was discussed. The committee would organize tailgate activities (e.g., renting a bus for event participants, setting up the BCRR tent at events, organizing post-race gatherings with refreshments…) for larger, more popular races like the Broad Street Run. Johnny will head up the Tailgate Committee.
- Apparel: New Design?
New design options for BCRR shirts were discussed. The board wants the design to be recognizable and appealing to existing and potential club members of all ages. Color options were also discussed.
- Bucks 5k wrap up review!
Rob reported that having the new BCRR tent at the Bucks 5K Series was very successful, provided great publicity for the club, and he wants to continue the BCRR presence next year. The club picked up several new members. Johnny proposed providing a nutritious snack or fruit at the tent next year. In addition, dates for the 2017 BCRR Break-Fast 5K were discussed. Johnny and Kathy will check with Donna Walker at the Station Tap House where the post-race pancake breakfast will be held about possible dates.
- Reports of Officers
- Winter Series Director – nothing to report
- Communications Director – nothing to report
- Vice President
- Storage unit access
The club needs to purchase some shelving to organize the contents of the storage unit.
- Winter Series Schedule
Rich reported that the Winter Series schedule has been approved by Tyler State Park.
Johnny reported that he has been promoting new runs in Doylestown as well as the Sunday morning Stockton run. The board discussed the location and day of track workouts.
- New Business
- Has Montco club been paid for Meetup partnership?
Rob will pay Heidi the $99 fee for the Meetup partnership.
- Winter Series/Club Membership Fee Structure
Mike will set up a meeting with Linda, Jenn and the Board to review the website focusing on the RunSignUp registration section. There will be a test period before going live with the website, and switching over to the new site is projected to occur at the beginning of September.
Additional topics discussed:
Johnny proposed having personalized membership cards for all BCRR members.
The Board proposed alternating oatmeal and pancakes at the Winter Series races. Also, the availability of hand warmers for the volunteers was greatly appreciated last year.
The Board will discuss the bylaws at a future meeting.
Maggie proposed a morning group run during the summer and will pursue the possibility.