Attendees: Johnny King-Marino, Rich Kanak (prepared minutes), Maggie Kanak, Rob Hoy, Mike Gross
- Accept Minutes from last meeting as posted by Kathy
A motion to approve the minutes from the last 2 Executive Board Meetings dated July 23, 2017 and August 7, 2017 was made by Johnny and seconded by Maggie. Minutes were approved 4-0.
- Treasurer’s Report – Rob Hoy gave an updated report on how we will respond to the email from Road Runners Club of America (RRCA).
All board members will fill out the Conflict of Interest Disclosure Statement adopted at the August 7th meeting. Rich will email the form to all board members and they will complete the form and send it to Rob who will send them to RRCA.
Rob will send a copy of the board approved bylaws to RRCA with a note saying they are pending membership approval. Rich will send Rob a copy of the signed bylaws.
Rob will send an updated membership roster to RRCA that will include board members contact information.
Rob Hoy reported the total in all accounts, recent expenditures and income.
Rob gave financial reports on the Equinox event and the Revolutionary Run Party.
- Old Business
By-Laws – The board finalized the recommended version of the bylaws and discussed how and when to present them to the club.
Apparel – Rich reported that he has been in contact with Dan Metz and Dan will work towards finalizing the board approved apparel purchases by using data from last year’s winter series jersey orders to divide the approved quantities into sizes. He said he will work on this next week.
Winter Series/Club Membership give aways – The board discussed options for give aways for the upcoming year and Johnny will come back with suggestions at the next board meeting.
- Reports of Officers
Tailgate Committee – Upcoming races/events being considered for tailgating are:
– Trenton Half Marathon October 28th
– Youth Cross Country Regionals at Tyler Park November 5th
– Possibly a RunBucks race in November
Winter Series Director – Mike reported that the Winter Series schedule has been approved by Tyler State Park Management. Mike will continue to transition responsibilities, hard copy materials, electronic documents and files, physical equipment etc. to the new Winter Series Director, John O’Brien.
Communications Director – Johnny will reach out to the McTuesday run leaders about a McTuesday Road Trip Social to Doylestown where we will have a run followed by a social at the Station Tap House on September 19th
Vice President – Rich gave an update as to the planning progress for this year’s Thanksgiving Day Race. Rich made a motion that the club buy 10 safety vests and 20 orange flags to be used for club activities for around $100, JKM seconded Approved 5-0. Rich will look into having the club letters or logo printed on the vests.
President – JKM made a motion to approve the following New Term Appointments effective September 1, 2017:
– Maggie Kanak as the New Member Liaison in charge of welcoming all new members. She will also serve the board as the 7th vote in the event of a voting issue that result in a tie between the 6 voting board members.
– Mike Gross was appointed as the new Communications/Social Director, the motion was seconded by Rich and approved 5-0
John O’Brien was welcomed as the new Winter Series Director effective September 1, 2017
Secretary – Update on VMMA? – Kathy will update the group at the next meeting.
- New Business
Request for club donations for fund raisers: personal vs. organizations
The board agreed that due to the amount of potential fund raising requests, the club policy should be that “The club will entertain requests for donations to charities from organizations but not from individual’s personal fundraising efforts.”
Rob asked Mike to fix the twitter account.
JKM made a motion to “change the clubs budget year to December 1st thru November 30th to coincide with the membership/fiscal year, Maggie seconded the motion and it was Approved 5-0.
Next Meeting – October 11, 2017 at the Green Parrot in Newtown after the track workout.