Bucks County Roadrunners Club
Executive Board Meeting Member Minutes
February 21, 2017
Attendees: Johnny King-Marino, Rich Kanak, Maggie Kanak, Rob Hoy, Mike Gross and Kathy McKinney (prepared minutes)
1. Accept Minutes from last meeting as posted by Kathy
A motion to approve minutes from the last Executive Board Meetings dated January 17, 2017 and January 31, 2017 was made by Johnny and seconded by Maggie. Minutes were approved 6-0.
2. Treasurer’s Report
a. Present budget for board approval
Rob Hoy presented a spreadsheet containing the approved budget for last year (9/1/15 to 8/31/16) as well as actual expenditures and income for last year and proposed a budget plan for this year (9/1/16 to 8/31/17). The board discussed revisions to the budget plan to be finalized by Rob. Rich made a motion to accept the budget with revisions as proposed by Rob and Mike seconded the motion. The budget was approved 6-0. Rob will present the proposed budget for vote by club membership on February 23, 2017 at the Station Tap House in Doylestown at 7 pm.
b. First column expenditures first 2 pages
1. Use of club funds for charity
The board discussed the need for transparency when club funds are donated to charity.
2. Dues and fees for the 2017/18 season, giveaway?
Most of the price increase for the 2016/17 season went to purchasing singlets for members. The board discussed possibilities for a giveaway for the 2017/18 season if dues and fees remain the same. If the dues and fees remain the same and there is no giveaway, projected use of the funds will be made clear to membership. Dues and fees and giveaways will be discussed and finalized at a future meeting.
c. Photography at the Winter Series
For next year, there are two possibilities for photography at the Winter Series races. First, photographs could be taken by a team of volunteer club members, and second, photographs could be taken by professional photographers for a negotiated fee (or a mix of volunteer and professional photographers could be used). Mike will work with John O’Brien to negotiate with the professional photographers and propose a plan later in the year.
3. Old Business
Due to the length of the discussion on the proposed budget, the rest of the meeting agenda will be discussed at the next meeting. Items that were briefly discussed are summarized below.
i. Third order due this week.
ii. Distribution of shirts after winter series – Items will be distributed at the Athletic Shoe Shop in Newtown.
iii. Current apparel selection can stay available and be mostly handled by Pacejunky. Members can order on-line and pay for shipping.
iiii. Dan Metz and Rich will make a recommendation for other apparel items to be ordered after budget is approved.
b. Track for next year:
i. Working on securing the George School for track workouts.
ii. Natalie is available to lead the workouts.
iii. Maggie would like to lead yoga after track workouts.
c. Tyler Murphy Scholarships for High School Students
i. Rich will ask Tyler for a template.
ii. Tyler needs to set up a system for evaluating applicants.
d. Maggie sent an official thank you letter to Melissa for leading the CPR course.
e. Euiwha Lee wants to lead the “Hills are Alive” run after Daylight Savings Time begins.
4. New Business
a. Club photo – Club members will meet at 8:45 am for a quick photo before the last Winter Series race on February 26.
b. Next Meeting – March 21, 2017
Post Meeting Note: BCRR Club members met at the Station Tap House in Doylestown on February 23, 2017 to discuss and vote on the proposed budget for 2016/2017. Approximately twenty club members were present and all voted in favor of approving the budget.