Attendees: Johnny King-Marino, Rich Kanak, Maggie Kanak, Rob Hoy, Mike Gross and Kathy McKinney (prepared minutes)
1. Accept Minutes from last meeting as posted by Kathy
A motion to approve minutes from the last Executive Board Meeting dated June 6, 2017 was made by Johnny and seconded by Rob. Minutes were approved 6-0.
2. Treasurer’s Report
Financial Report – Rob Hoy reported the total in all accounts. The invoices from SmithPrints for flags, tablecloths and giveaways for the Revolutionary Run were paid. There has been great feedback from the club about the giveaways. The Bucks 5K Series check was received.
a. General Fund – Rob will be putting together an estimate of monthly club expenses to further help with the budgeting process.
b. Equinox Event Actual vs. Budget – Rob will go over this at the next meeting and will include a comparison with the budget/expenses from last year.
c. Revolutionary Run Party Actual vs. Budget – Rob will go over this at the next meeting and will include a comparison with the budget/expenses from last year.
3. Old Business
a. Apparel – Proposed apparel purchases including sweatshirts, beanies, head warmers, calf compression sleeves… were discussed. The board agreed to review the quantities/items and communicate via email to adjust the numbers.
b. Equinox Event Recap – The race was a huge success. Over 80 people signed up. Participants raved about the pint glasses, which were the biggest cost.
c. Revolutionary Run Recap – The picnic was enjoyed by many. There was a good BCRR showing at the race, lots of interest at the tent at the finish line, and new members attended the picnic.
4. Reports of Officers
a. Tailgate Committee
New Promotional Item Purchases – pens and coozies were a huge success at the Revolutionary Run. The Board agreed that sticky buns can be purchased for the tailgates this year.
Upcoming Tailgates? TBD but possibly the Trenton race, Run the Bridge, and Broad Street.
b. Winter Series Director
Mike reported that the Winter Series schedule needs to be finalized. The dates may be shifted because of holidays. Generally, BCRR does not have races on Christmas Eve or New Year’s Eve. The schedule will be sent over to Cory at Tyler State Park for approval. Mike has begun to transition responsibilities to the new Winter Series Director, John O’Brien.
c. Communications Director
Maggie reported that author Mark David is interested in getting together with BCRR members. The Board discussed several ways this author could interact with the group and agreed on asking Mark David to be a guest speaker at the August 2nd dutch treat social at the Green Parrot. Mark will offer his book to BCRR members at a reduced price. It was noted that any invited speaker does not represent the views of the club. Maggie will call the Green Parrot to reserve space. In addition, Yoga Maggie suggested leading Yoga for Runners at 9:30 am on 2-3 Saturdays in August at Johnny’s office for free. Finally, Maggie would like to resign as Communications Director. She would like to be a welcomer when someone signs up for the club. Mike volunteered to take over the Communications Director role.
Next Social: Wednesday, August 2nd, at the Green Parrot after the track workout
d. Vice President
Cory Snyder is the new Tyler State Park manager and is starting to work with the club.
Nothing additional to report
Update on VMMA? – Kathy will update the group at the next meeting.
5. New Business
a. Mike Gross informed the Board that CCCNYC Championships will be held in Tyler State Park on November 6. Tyler has approved this event. The 5K course is well known, and there will also be 2K and 3K courses set up. Mike would like to ask BCRR for volunteers as well as set up the BCRR tent/table and flags for promotion and asked for permission from the Board. Johnny made a motion for BCRR to support the event as described above, Rich seconded, and the motion was approved 6-0.
b. Timely Compliance To Do List from RRCA
The club roster needs to be updated.
Bylaws – Rich distributed draft bylaws for discussion and will distribute the current bylaws so the Board can compare. Board members will review and comment/discuss via email.
Code of Conduct – Rich distributed a template Code of Conduct which Board members will review on their own time. The Board will vote to adopt a Code of Conduct in the future, due by October 10th.
Conflict of Interest Policy – RRCA has a Conflict of Interest Policy which they suggest that clubs adopt. All Board members will review and specifically evaluate the second page and give their input.
c. Next Meeting – Thursday, August 31, 7:30 pm at the Station Tap House in Doylestown.