Bucks County Roadrunners Club
Executive Board Meeting Minutes
March 21, 2017
Attendees: Johnny King-Marino, Rich Kanak, Maggie Kanak, Rob Hoy, Mike Gross and Kathy McKinney (prepared minutes)
1. Accept Minutes from last meeting as posted by Kathy
A motion to approve minutes from the last Executive Board Meeting dated February 21, 2017 was made by Johnny and seconded by Rich. Minutes were approved 6-0.
2. Treasurer’s Report
a. Financial Report
Break-Fast 5K sponsorship checks, RunSignUp funds and Winter Series Celebration ticket funds have been coming in.
b. Adopted Budget Recap
A club member pointed out that the club budget isn’t balanced. The club will have a deficit of $10,000 at the end of the year.
3. Old Business
a. Tailgate Committee
Broad Street update – Johnny reported on preparations for the Broad Street tailgate. The bus will pick up runners at Washington Crossing at 6 am, drop off runners at the Girls’ High School and drive to FDR park where race ends. The bus seats 54 people. Initially, bus transportation will be offered to club members and members can bring guests. Advanced Sports Chiropractic will pay for the food at the tailgate and there will be a luau theme. The bus will leave the park at 2 pm.
i. Unclaimed Jerseys are at the Athletic Shoe Shop Newtown. Dan Metz and Rich are working on new apparel items to present to the board.
ii. Dan and Rich will make a recommendation for other apparel items to be ordered.
c. Track for next year
Update – Start date is April 5th at the George School.
d. Club Membership Cards
Update – Mike will set it up. The club will plan to do this for next year at the Winter Series.
e. Web Site
i. The club needs to encourage members to sign up to receive posts.
ii. Anyone posting on-line should be posting to the BCRR website.
f. Club office – any new information?
Rob reported that Regus is an affordable global office solution. There are many benefits of having a club office including being able to display memorabilia and club awards, holding meetings and registration for events, and having club files in one location. Regus is a professional location with meeting rooms, furnished offices and presentation equipment.
g. By laws- The bylaws were not discussed.
Rich asked Janet Lewis if she would run the election for this year, and she agreed. There are only three elected positions, President, Vice President and Treasurer, and these will be kept as elected positions.
4. Reports of Officers
a. Winter Series Director
i. Winter Series Update – All awards are personalized and have been ordered. The venue has been secured. There will be no printed results booklet this year. Results will be on-line. The charitable donations will go to three organizations. These include Arrows Supports Native Americans (winter coats, shoes and clothes), Purple Heart, and Bucks County Association for the Blind and Visually Impaired. Their thrift shop accepts clothing. Conservative cost estimations were used for the donations collected. BCRR collected over $7500 worth of clothing donations.
ii. Other – The Winter Series has been successful. There were no significant issues, and changes in the process do not need to be made for next year. The club will transition to a new Winter Series director on September 1st.
b. Communications Director
i. Next Socials: The next social will be on April 20th at Tre Fratelli.
ii. Other: Maggie contacted Natalie about offering yoga after track workouts and Maggie will be leading yoga in the future.
c. Vice President – nothing additional to report
i. Break- Fast 5K Update
1. Volunteers, board members? Registration how many? Course? – Most preparations for the race have been made. Kathy created a SignUp Genius link for 75 volunteers, which will be posted soon. Registrations are coming in and the target is 500 participants.
2. Promotion – Runners will be able to sign up at the Winter Series Celebration. Johnny will bring some computers for runners to sign up, and he will continue to promote the race on social media.
ii. Winter Series celebration planning
The board discussed timing of the presentation of awards at the Winter Series Celebration. Mike suggested making a backdrop of bibs on a trifold cardboard support for the photos of members.
5. New Business
a. Revolutionary Run Sponsorship – The club budgeted $500 for sponsorship. Johnny would like to send a letter to the organizers suggesting that 10-year age groups and the awards have not been working well and to offer BCRR assistance/guidance to organize the race and make it a bigger success. Johnny made a motion to approve sending a letter to the organizers and Rob seconded the motion. The board approved the idea 6-0.
b. Equinox Event – This trail race will have an online signup at zero entrance fee and volunteers will be able to signup online as well. It is a 12-hour personal endurance challenge.
c. Next Meeting – May 2nd after the McTuesday Run