Bucks County Roadrunners Club
Executive Board Meeting Member Minutes
May 2, 2017
Attendees: Johnny King-Marino (by phone during the last 15 min. of the meeting),
Rich Kanak, Maggie Kanak, Rob Hoy and Kathy McKinney (prepared minutes)
1. Accept Minutes from the last meeting as posted by Kathy
A motion to approve minutes from the last Executive Board Meeting dated March 21, 2017 was made by Rich and seconded by Maggie. Minutes were approved 4-0.
2. Treasurer’s Report
a. Financial Report
Rob reported the total in all accounts. Rob will be preparing individual accounting for the Winter Series, the Winter Series Celebration, the Break-Fast 5K and the Broad Street Run Buses. Innovative Tax Solutions will prepare the BCRR Club taxes for 2016, and preparations are underway.
b. RunSignUp Report
Rich will access RunSignUp to generate itemized reports, so Rob can do the accounting, i.e. which income/expenses were associated with which activities.
3. Old Business
a. Tailgate Committee
i. Broad Street Run update – For the tailgate event, $100 will be donated by Anchor Construction, $100 will be donated by Customers Bank and the rest will be donated by Advanced Sports Chiropractic.
ii. Future tailgates – Kathy and Johnny will propose possible tailgate events to the Board at a future meeting.
i. Dan Metz and Rich will have a proposal for the Board by the next meeting about ordering apparel for the upcoming year.
ii. Rich will touch base will Bob at the Athletic Shoe Shop to see if he wants to hold on to the jerseys that club members have ordered or return them to the club.
c. George School Track
Johnny signed the contract for use of the track, and Rich forwarded it to the George School.
d. Club Membership Cards
RunSignUp has a membership card that can be printed from the website. The club could possibly use this feature. This topic will be discussed further at the next meeting.
e. Web Site
i. Rich sent a list of people who need posting privileges to Jennifer. The list included the group run leaders as well as Kathy and Johnny. Jennifer will send out the login information soon. Mike or Dan Metz will do the training.
ii. The Board needs to encourage members to sign up to receive posts.
f. Club Office
Rob spoke with the Regional Manager for Regus about office space.
Janet has started the election process by sending out test emails and a proposed timeline. Rich will ask Janet to send the timeline to the rest of the Board.
4. Reports of Officers
a. Winter Series Director
Winter Series Update – nothing to report
b. Communications Director
Next Socials – The May social will be on the third Wednesday of the month, May 17th, after the track workout.
c. Vice President – nothing to report
i. Break- Fast 5K Recap – The total number of registered runners between the Fun Run and 5K was 481. There was a lot of positive feedback about the race.
ii. Winter Series Party Recap – For next year, the club has reserved March 17 at the same venue. The club can sell tickets during the Winter Series races next year.
5. New Business
a. Revolutionary Run Sponsorship
Rob gave check for UMBA to Rich.
b. Equinox Event – Rich will find the previous post and repost it on the website.
c. Next Meeting – June 6th after McTuesday Run